Photonic Science and Engineering Limited Data Protection Policy refers to our commitment to treat information of employees, customers, stakeholders and other interested parties with the utmost care and confidentiality. With this policy, we ensure that we gather, store and handle data fairly, transparently and with respect towards individual rights.
This policy refers to all parties (employees, job candidates, customers, suppliers etc.) who provide any amount of information to us.
Who is covered under the Data Protection Policy?
Employees of our company must follow this policy. Contractors, consultants, partners and any other external entity are also covered. Generally, our policy refers to anyone we collaborate with or acts on our behalf and may need occasional access to data.
As part of our operations, we need to obtain and process information. This information includes any offline or online data that makes a person identifiable such as names, addresses, usernames and passwords, digital footprints, photographs, financial data etc.
Photonic Science and Engineering Limited collects this information in a transparent way and only with the full cooperation and knowledge of interested parties. Once this information is available to us, the following rules apply.
Our data will be:
Accurate and kept up-to-date
Collected fairly and for lawful purposes only
Processed by the company within its legal and moral boundaries
Protected against any unauthorized or illegal access by internal or external parties Our data will not be:
Stored for more than a specified amount of time
Transferred to organizations, states or countries that do not have adequate data protection policies
Distributed to any party other than the ones agreed upon by the data’s owner (exempting legitimate requests from law enforcement authorities)
In addition to ways of handling the data the company has direct obligations towards people to whom the data belongs. Specifically, we must:
Have prior approval from an individual before data is collected
Ask permission to do the following
About how we’ll process their data
Who can have access to their information
Have provisions in cases of lost, corrupted or compromised data
Explain that people have the right to require us to modify, erase, reduce or correct data contained in our databases
To exercise data protection and be compliant with GDPR we’re committed to:
Restrict and monitor access to sensitive data
Develop transparent data collection procedures
Train employees in online privacy and security measures
Build secure networks to protect online data from cyber attacks
Establish clear procedures for reporting privacy breaches or data misuse
Include contract clauses or communicate statements on how we handle data
Establish data protection practices (document shredding, secure locks, data encryption, frequent backups, access authorisation etc.)
All principles described in this policy must be strictly followed. A breach of data protection guidelines will invoke disciplinary and possibly legal action.
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect.
Cookies are small data files that are temporarily saved on your hard disk. The information contained in the cookies mainly serves to facilitate navigation. We use traffic log cookies to identify which pages are being used. This helps us analyse data about web traffic and improve our website in order to tailor it to our customer requirements. We only use this information for statistical analysis purposes. A cookie does not allow us access to your computer or any information about you, other than the data you choose to provide us with. You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of our website.
Links to other websites
Our website may contain links to enable you to visit other websites of interest. Please be advised that we have no control over other websites and cannot be held responsible for the protection and privacy of any information which you provide whilst visiting such websites. These websites are not governed by this privacy statement.
Controlling your personal information
Should you have any questions relating to the processing of your personal data, please contact our data protection officer: firstname.lastname@example.org
Data Protection Officer
Our Data Protection Officer can be contacted at the following address:
Photonic Science and Engineering Limited
22 Theaklen Drive
Photonic Science reserves the right to amend this policy as occasion requires or as legislation demands.